SACRAMENTO – The California Department of Corrections and Rehabilitation (CDCR) goes live this week with its Business Information System (BIS) enterprise software solution, which will allow the agency to streamline data and information systems to increase efficiency. The computerized system will provide immediate information on spending compared to an authorized budget, eliminating a 45 day lag in reporting.
“This new system is a major milestone for the department that will eliminate a lot of hand processing and achieve efficiencies in our business practices. The end result will be improved management of the Department’s valuable financial and human resources,” said Heidi Lackner, Director of CDCR’s Division of Support Services. “This new approach will provide our staff with real-time data on a consistent platform. Once fully deployed the Department’s business processes will significantly improve in the areas of financial management, sick leave and overtime tracking, and procurement and contracting.”
BIS is an enterprise-wide system that replaces hundreds of standalone databases, legacy systems, and manual processes with an integrated, proven solution for achieving operational efficiencies. BIS will streamline the administrative processes of the Department, including financial, supply chain, and human resources management. The new system will provide CDCR with more efficient, automated business processes as well as real-time reporting.
The system will track many typical financial transactions such as coordinating and consolidating purchases to take advantage of volume savings and coordinating contracting to avoid unnecessary duplication.
The first release of BIS is core financial functionality including general ledger accounting and basic budget reporting capabilities. It also represents the successful collaboration among CDCR, the California Department of Technology Services, and the system integrator, IBM, in establishing a robust and scalable Enterprise Resource Planning (ERP) solution that not only provides significant business benefits for CDCR but also is a model for other departments and agencies in the state. Several California state agencies are already using or are implementing SAP solutions including the Department of Water Resources, the Administrative Office of the Courts, and the State Controller’s Office 21st Century project. This initiative also is consistent with the State Chief Information Officer’s vision for integrated solutions for the State of California.
Over the next 18 months CDCR expects to continue to benefit from future BIS releases which will add integrated functionality for purchasing, contracts, fixed assets and inventory management, grant management, budget management, personnel administration, shift scheduling, employee time keeping, travel expense processing, and budget development and planning.